Fuel is one of the biggest variable costs for any business that runs vehicles. Whether you have two service vans or twenty, keeping track of what you're spending, and making sure you're spending it wisely, matters for your bottom line.
A fleet fuel card is one of the most straightforward ways to get that control. Here's how it works in practice.
1. Eliminate the Receipt Chase
Without a fuel card, fuel expenses typically mean staff paying on personal cards, keeping receipts, submitting expense claims, and your accounts team reconciling everything. It's time-consuming and error-prone. A fuel card centralises all transactions on one account, no receipts, no reimbursements, one monthly invoice.
2. Set Spending Controls
With an RD Petroleum fuel card, you can set purchase parameters, for example, diesel only, or fuel and oil but no other purchases. This means you can give staff a card with confidence, knowing it can only be used for authorised purchases.
3. Get Detailed Transaction Reports
Every transaction is recorded, who used the card, when, where, and how much. This data is invaluable for understanding your true fuel costs, spotting unusual usage, and building an accurate picture of your fleet's running costs.
4. Simplify GST Claims
One invoice with itemised fuel transactions is much easier to work with at tax time than a shoebox of receipts. Your accountant will thank you.
5. No Fees
The RD Petroleum fuel card has no annual fees, no card fees, and no transaction fees. You pay for the fuel, nothing more.
Who Benefits Most from a Fleet Fuel Card?
Farming operations with multiple staff using vehicles
Contracting businesses, building, electrical, plumbing, agricultural
Transport and logistics companies in the South Island
Any business where multiple people are buying fuel on behalf of the company
Set up an RD Petroleum fuel card for your business, visit rdp.co.nz or call 0800 44 00 14 to get started.
